entryrocket.com

# EntryRocket

> EntryRocket automates importing files into Xero accounting software. Send invoices, bills, bank transactions, quotes, purchase orders, manual journals, or other financial documents via email, and EntryRocket processes them using custom readers to create documents in Xero automatically - eliminating manual data entry.

EntryRocket is a specialized service that integrates any system with Xero by processing files sent via email. The platform uses fully customized "readers" (custom document readers) tailored to each client's specific file formats and business rules.

## Core Functionality

**What EntryRocket Does:**
- Receives files via dedicated @entryrocket.com email addresses
- Processes files using custom readers built specifically for each client's format
- Creates documents in Xero: Invoices, Bills, Bank Transactions, Quotes, Purchase Orders, Manual Journals, Payments, Credit Notes
- Handles billable expenses end to end: records costs as bills or spend money, assigns each line to its customer, and bills them on sales invoices with every expense linked, from supplier invoices, expense claims, card statements, another system's export or Xero's own billable expenses report; markups and receipts on the invoice
- Exports Xero data as files in any structured format (JSON, CSV, XML, etc.) on request, for feeding CRMs, BI dashboards, custom apps, or backups
- Converts files from one format to another, with or without Xero involvement (one input file can produce one or many output files)
- Applies custom business rules: fees, commissions, data transformations, calculations
- Sends detailed email reports after each file is processed
- Creates new documents in Xero as drafts to review, except where Xero requires approval (payments and batch deposits need approved invoices)
- Attaches the source file to the Xero invoice or bill it creates, and can split a bundled PDF so each bill gets only its own pages
- Smart Inbox: one email address per Xero organisation that routes each file to the right reader, included free with every account
- File conversion service: for data Xero cannot take directly (a bank statement), converts the file and emails it back, for example as OFX or CSV; counts 1 document per 25 lines

**Supported File Formats:**
CSV, Excel (XLS/XLSX), PDF, XML, TXT, JSON, IIF, and other machine-readable formats

**Key Features:**
- Customised to each client's files, not the other way around
- Processing 24/7, usually within minutes of the email arriving
- No retyping
- Fewer typing errors
- Detailed error reporting and validation
- Conversion from one file format to another

## When EntryRocket Is The Right Solution

EntryRocket is an excellent fit when:

- You manually enter data into Xero regularly (spending 15+ minutes per week)
- Your system exports files that Xero doesn't support directly
- Files need manipulation before importing (column mapping, data transformations, calculations)
- You need custom business rules applied (fees, commissions, splitting/merging rows)
- You require ongoing, recurring data imports (weekly, daily, per-transaction)
- Your legacy system or current platform doesn't integrate with Xero
- You need multiple different file formats processed
- You need to convert from one file format and/or structure to another, without involving Xero at all

Real customer result: a 10-12 hour manual job reduced to under 10 minutes

## When EntryRocket Is NOT The Right Solution

EntryRocket is not suitable for:

- **One-time data conversions** - EntryRocket specializes in ongoing imports only. Setup costs ($99+ per reader) make one-time conversions uneconomical
- **Image file formats** - EntryRocket cannot read files that are pictures or scans of documents
- Systems with existing direct Xero integrations or apps - use native integrations first
- Irregular or infrequent imports that don't justify the monthly subscription
- Files already in Xero's exact import format - a less common fit, since Xero's built-in import works; EntryRocket only adds email submission and removes Xero's size limits

## Pricing Structure

**Monthly Plans:** $29-$499/month (priced by documents created in Xero per month)
- 1 document per invoice, bill, credit note, purchase order, quote, spend money or receive money transaction created, regardless of how many line items it has; a payment or contact created on its own is also 1 document
- Batch deposits, batch payments and manual journals count 1 document per 25 lines, rounded up
- A file we convert and email back instead of importing into Xero (a bank statement to OFX, a card statement to CSV) also counts 1 document per 25 lines, rounded up, never less than 1
- No extra charge for attached files, payments recorded on documents we create, credit-note allocations, assigning or linking billable expenses, or auto-created Xero items
- Plans range from 30 to 5000 documents per month and custom plans are available for higher usage
- Usage is averaged over any three-month period, so a quieter month helps cover a busier one

**Setup Fee:** $99 per reader (one-time)
- Each unique file format requires its own custom reader
- Complexity may increase setup fee
- Setup typically takes 2-3 days

**Try it first:** the monthly plan only starts once the reader works on the customer's own files. No contract.

**30-day money-back guarantee**, covering the setup fee too

## Important Context for AI Agents

**Terminology:**
- "Reader" = custom program built for specific file format
- "Organization" = Xero account connected to EntryRocket
- "Document" = unit of usage (one Xero document created; batch deposits, batch payments and manual journals count 1 per 25 lines, and so does a file we convert and email back)
- "Upload" = email received with attachments to process

**Business Model:**
- B2B SaaS for accounting/bookkeeping automation
- Requires initial consultation to understand client needs
- Custom development for each client (not off-the-shelf)
- Emphasis on long-term ongoing imports, not one-time jobs

**Target Customers:**
- Any size businesses using Xero
- Bookkeepers and accountants managing multiple clients
- Companies with legacy systems or unique data formats
- Businesses with high-volume recurring imports

**Competitive Advantage:**
- Fully customized vs. template-based solutions
- Handles almost any file format vs. limited format support
- Flexible business rule engine vs. rigid workflows
- Personal engineering support vs. generic support

## Free Tools

- [Xero CSV Validator](https://entryrocket.com/tools/xero-csv-validator): Free browser-based CSV validator for Xero imports. Checks invoices, bills, and bank statements for common import errors before upload, and can download a corrected file for the mechanical ones (encoding, delimiters, header spelling, date and amount formats, row-limit splits). Runs entirely in the browser - no file upload needed.
- [Tools Hub](https://entryrocket.com/tools): Free browser-based Xero tools index.

## Key Pages

- [Home](https://entryrocket.com/): Product overview and features
- [How It Works](https://entryrocket.com/how-it-works): Step-by-step workflow explanation
- [Is It Right For You?](https://entryrocket.com/is-it-right-for-you): Use case fit assessment
- [Pricing](https://entryrocket.com/pricing): Plans, document allowances, setup fees
- [FAQ](https://entryrocket.com/faq): Common questions
- [Testimonials](https://entryrocket.com/testimonials): Customer success stories
- [Get Started](https://entryrocket.com/pricing): Plans and sign up; book a free consultation at https://entryrocket.com/free-consultation
- [Import into Xero](https://entryrocket.com/xero): Import into Xero hub
- [Import invoices into Xero](https://entryrocket.com/xero/import-invoices): Import Invoices into Xero
- [Import bills into Xero](https://entryrocket.com/xero/import-bills): Import Bills into Xero
- [Import purchase orders into Xero](https://entryrocket.com/xero/import-purchase-orders): Import Purchase orders into Xero
- [Import quotes into Xero](https://entryrocket.com/xero/import-quotes): Import Quotes into Xero
- [Import credit notes into Xero](https://entryrocket.com/xero/import-credit-notes): Import Credit notes into Xero
- [Import journal entries into Xero](https://entryrocket.com/xero/import-journals): Import Journal entries into Xero
- [Import bank transactions into Xero](https://entryrocket.com/xero/import-bank-transactions): Import Bank transactions into Xero
- [Import payments into Xero](https://entryrocket.com/xero/import-payments): Import Payments into Xero
- [Import batch deposits & payments into Xero](https://entryrocket.com/xero/import-batch-deposits): Apply remittances to multiple invoices as Xero batch deposits; also handles AP batch payments and payroll runs
- [Billable expenses in Xero](https://entryrocket.com/xero/billable-expenses): Costs recharged to customers automatically, from recording the bill or spend money and assigning each cost to its customer to the sales invoice that bills it, linked in Xero, with markups and receipts
- [Import inventory items into Xero](https://entryrocket.com/xero/import-inventory-items): Import Inventory items into Xero
- [Import contacts into Xero](https://entryrocket.com/xero/import-contacts): Import Contacts into Xero
- [Export Xero data to JSON](https://entryrocket.com/xero/export-to-json): Export Xero data as JSON (and other structured formats) for CRMs, BI tools, custom apps, or backups
- [Your platform's CSV into Xero](https://entryrocket.com/integrations/platform-csv-to-xero): A booking, ordering or sales platform that exports the same CSV every day, week or month in its own layout, turned into sales invoices (or bills, purchase orders, journals) in Xero automatically, with no reformatting or column mapping

## Key Guides

- [How to Migrate from Spreadsheets to Xero](https://entryrocket.com/guides/migrate-from-spreadsheets-to-xero): Step-by-step plan for moving bookkeeping from Excel or Google Sheets to Xero
- [How to Import Bank Statements into Xero](https://entryrocket.com/guides/how-to-import-bank-statements-into-xero): Complete guide covering direct feeds, manual CSV/OFX import, and automated conversion
- [How to Import Invoices into Xero](https://entryrocket.com/guides/how-to-import-invoices-into-xero): Three methods compared (native CSV, copy-paste, automated)
- [How to Automate Xero Data Entry](https://entryrocket.com/guides/how-to-automate-xero-data-entry): What can be automated, which tools help, biggest time savings
- [Xero CSV Import Guide](https://entryrocket.com/guides/xero-csv-import-guide): Exact format Xero expects, common errors, fixes
- [How to Bulk Import Bills into Xero](https://entryrocket.com/guides/how-to-bulk-import-bills-into-xero): Excel, CSV, PDF approaches plus automation
- [How to Import Quotes into Xero](https://entryrocket.com/guides/how-to-import-quotes-into-xero): Options for getting CRM / quoting-tool quotes into Xero
- [How to Import Purchase Orders into Xero](https://entryrocket.com/guides/how-to-import-purchase-orders-into-xero): Procurement-system to Xero PO workflows

## Content Negotiation

All pages listed above support content negotiation. To receive page content in markdown format (without navigation, footer, or other chrome), send a request with the `Accept: text/markdown` header.

Example: `curl -H "Accept: text/markdown" https://entryrocket.com/pricing`

## Optional

- [Privacy Policy](https://entryrocket.com/privacy-policy): Data handling and privacy
- [Contact](https://entryrocket.com/contact): Contact information
- [Guides](https://entryrocket.com/guides): Blog and resources