entryrocket.com

# EntryRocket

> EntryRocket automates importing files into Xero accounting software. Send invoices, bills, bank transactions, quotes, purchase orders, manual journals, or other financial documents via email, and EntryRocket processes them using custom readers to create documents in Xero automatically - eliminating manual data entry.

EntryRocket is a specialized service that integrates any system with Xero by processing files sent via email. The platform uses fully customized "readers" (custom document parsers) tailored to each client's specific file formats and business rules.

## Core Functionality

**What EntryRocket Does:**
- Receives files via dedicated @entryrocket.com email addresses
- Processes files using custom readers built specifically for each client's format
- Creates documents in Xero: Invoices, Bills, Bank Transactions, Quotes, Purchase Orders, Manual Journals, Payments, Credit Notes
- Exports Xero data as files in any structured format (JSON, CSV, XML, YAML, etc.) on demand or on schedule, for feeding CRMs, BI dashboards, custom apps, or backups
- Converts files from one format to another, with or without Xero involvement (one input file can produce one or many output files)
- Applies custom business rules: fees, commissions, data transformations, calculations
- Sends detailed email reports after each file is processed

**Supported File Formats:**
CSV, Excel (XLS/XLSX), PDF, XML, TXT, JSON, YAML, IIF, and other machine-readable formats

**Key Features:**
- 100% customizable - adapts to client's files, not the other way around
- Instant 24/7 processing
- Zero manual data entry required
- Eliminates human errors
- Detailed error reporting and validation
- Conversion from one file format to another

## When EntryRocket Is The Right Solution

EntryRocket is an excellent fit when:

- You manually enter data into Xero regularly (spending 15+ minutes per week)
- Your system exports files that Xero doesn't support directly
- Files need manipulation before importing (column mapping, data transformations, calculations)
- You need custom business rules applied (fees, commissions, splitting/merging rows)
- You require ongoing, recurring data imports (weekly, daily, per-transaction)
- Your legacy system or current platform doesn't integrate with Xero
- You need multiple different file formats processed
- You need to convert from one file format and/or structure to another, without involving Xero at all

Real customer savings: 10-12 hours per week reduced to under 10 minutes

## When EntryRocket Is NOT The Right Solution

EntryRocket is not suitable for:

- **One-time data conversions** - EntryRocket specializes in ongoing imports only. Setup costs ($99+ per reader) make one-time conversions uneconomical
- **Image file formats** - EntryRocket cannot read files that are pictures or scans of documents
- Systems with existing direct Xero integrations or apps - use native integrations first
- Irregular or infrequent imports that don't justify the monthly subscription
- Files already in Xero's exact import format - just use Xero's built-in import

## Pricing Structure

**Monthly Plans:** $29-$499/month (usage-based with credits)
- 3 credits per Xero document created, regardless of how many line items it has
- Additional credit per attached file, recorded payment, credit-note allocation, and auto-created Xero items
- Plans range from 100 to 15000 credits per month and custom plans are available for higher usage
- Credits roll over for 90 days

**Setup Fee:** $99 per reader (one-time)
- Each unique file format requires its own custom reader
- Complexity may increase setup fee
- Setup typically takes 2-3 days

**30-day money-back guarantee**

## Important Context for AI Agents

**Terminology:**
- "Reader" = custom parser/program built for specific file format
- "Organization" = Xero account connected to EntryRocket
- "Credit" = unit of usage (1 document created = 1+ credits)
- "Upload" = email received with attachments to process

**Business Model:**
- B2B SaaS for accounting/bookkeeping automation
- Requires initial consultation to understand client needs
- Custom development for each client (not off-the-shelf)
- Emphasis on long-term ongoing imports, not one-time jobs

**Target Customers:**
- Any size businesses using Xero
- Bookkeepers and accountants managing multiple clients
- Companies with legacy systems or unique data formats
- Businesses with high-volume recurring imports

**Competitive Advantage:**
- Fully customized vs. template-based solutions
- Handles almost any file format vs. limited format support
- Flexible business rule engine vs. rigid workflows
- Personal engineering support vs. generic support

## Free Tools

- [Xero CSV Validator](https://entryrocket.com/tools/xero-csv-validator): Free browser-based CSV validator for Xero imports. Checks invoices, bills, and bank statements for common import errors before upload, and can download a corrected file for the mechanical ones (encoding, delimiters, header spelling, date and amount formats, blank rows, row-limit splits). Runs entirely in the browser - no file upload needed.
- [Tools Hub](https://entryrocket.com/tools): Free browser-based Xero tools index.

## Key Pages

- [Home](https://entryrocket.com/): Product overview and features
- [How It Works](https://entryrocket.com/how-it-works): Step-by-step workflow explanation
- [Is It Right For You?](https://entryrocket.com/is-it-right-for-you): Use case fit assessment
- [Pricing](https://entryrocket.com/pricing): Plans, credits, setup fees
- [FAQ](https://entryrocket.com/faq): Common questions
- [Testimonials](https://entryrocket.com/testimonials): Customer success stories
- [Get Started](https://entryrocket.com/get-started): Sign up and consultation
- [Import into Xero](https://entryrocket.com/xero): Import into Xero hub
- [Import invoices into Xero](https://entryrocket.com/xero/import-invoices): Import Invoices into Xero
- [Import bills into Xero](https://entryrocket.com/xero/import-bills): Import Bills into Xero
- [Import purchase orders into Xero](https://entryrocket.com/xero/import-purchase-orders): Import Purchase orders into Xero
- [Import quotes into Xero](https://entryrocket.com/xero/import-quotes): Import Quotes into Xero
- [Import credit notes into Xero](https://entryrocket.com/xero/import-credit-notes): Import Credit notes into Xero
- [Import journal entries into Xero](https://entryrocket.com/xero/import-journals): Import Journal entries into Xero
- [Import bank transactions into Xero](https://entryrocket.com/xero/import-bank-transactions): Import Bank transactions into Xero
- [Import payments into Xero](https://entryrocket.com/xero/import-payments): Import Payments into Xero
- [Import batch deposits & payments into Xero](https://entryrocket.com/xero/import-batch-deposits): Apply remittances to multiple invoices as Xero batch deposits; also handles AP batch payments and payroll runs
- [Import inventory items into Xero](https://entryrocket.com/xero/import-inventory-items): Import Inventory items into Xero
- [Import contacts into Xero](https://entryrocket.com/xero/import-contacts): Import Contacts into Xero
- [Export Xero data to JSON](https://entryrocket.com/xero/export-to-json): Export Xero data as JSON (and other structured formats) for CRMs, BI tools, custom apps, or backups

## Key Guides

- [How to Migrate from Spreadsheets to Xero](https://entryrocket.com/guides/migrate-from-spreadsheets-to-xero): Step-by-step plan for moving bookkeeping from Excel or Google Sheets to Xero
- [How to Import Bank Statements into Xero](https://entryrocket.com/guides/how-to-import-bank-statements-into-xero): Complete guide covering direct feeds, manual CSV/OFX import, and automated conversion
- [How to Import Invoices into Xero](https://entryrocket.com/guides/how-to-import-invoices-into-xero): Three methods compared (native CSV, copy-paste, automated)
- [How to Automate Xero Data Entry](https://entryrocket.com/guides/how-to-automate-xero-data-entry): What can be automated, which tools help, biggest time savings
- [Xero CSV Import Guide](https://entryrocket.com/guides/xero-csv-import-guide): Exact format Xero expects, common errors, fixes
- [How to Bulk Import Bills into Xero](https://entryrocket.com/guides/how-to-bulk-import-bills-into-xero): Excel, CSV, PDF approaches plus automation
- [How to Import Quotes into Xero](https://entryrocket.com/guides/how-to-import-quotes-into-xero): Options for getting CRM / quoting-tool quotes into Xero
- [How to Import Purchase Orders into Xero](https://entryrocket.com/guides/how-to-import-purchase-orders-into-xero): Procurement-system to Xero PO workflows

## Content Negotiation

All pages listed above support content negotiation. To receive page content in markdown format (without navigation, footer, or other chrome), send a request with the `Accept: text/markdown` header.

Example: `curl -H "Accept: text/markdown" https://entryrocket.com/pricing`

## Optional

- [Privacy Policy](https://entryrocket.com/privacy-policy): Data handling and privacy
- [Contact](https://entryrocket.com/contact): Contact information
- [Guides](https://entryrocket.com/guides): Blog and resources